Microsoft Excel File Size Became 0 KB
Summary: The blog summarizes the methods to repair MS Excel workbook and explains various benefits that each procedure offers. It also describes a third-party Excel Repair tool for a successful recovery of data from 0 KB Excel file error message (when excel file size become 0 kb).
While attempting to access Excel workbook, if you encounter an 0 KB file error message (excel file size become 0 kb), the chances are that your file is corrupt or the version of the file you use is not compatible with the Excel edition. The error message reads as follows:
“Excel cannot open the file ‘filename.xlsx’ because the file format for the file extension is not valid. Verify that the file has not been corrupted and that the file extension matches the format of the file.”
Excel provides a few troubleshooting procedures that users may execute to repair the workbook. These workaround methods are easy to execute; however, doing so may also lead to permanent loss of data unless you are technically adept. Before following any of the recovery methods, it is recommended that you create a backup of your Excel file.
Method #1: Excel File Recovery Mode
MS Excel automatically starts File Recovery mode upon opening, when any corruption is detected in the Workbook. You can also follow the manual procedure to open the File Recovery mode if it doesn’t start automatically.
Follow the steps below to manually start the File Recovery mode:
- Click on the File tab and then click on Open
- Click the folder where the corrupt file exists
- In the Open dialog box that appears, select the damaged workbook
- Click on the arrow button available next to Open button and select Open and Repair
- To repair maximum data from the corrupt workbook, click on Repair
If Repair fails to recover the data, select Extract Data for extracting formulas and values from the Excel workbook.
Method #2: If Workbook Opens in Excel
Revert Workbook to the Last Saved Version
In case the Workbook turns corrupt while working on it, you may not be able to save the changes. In such a scenario, you can revert the Workbook to last saved or the previous version. To do so:
- Click on File and then click on Open
- Double-click on the Workbook name
- Next, click Yes to reopen
Note: You may lose the changes made recently to the Workbook as it will open without any changes that have turned Workbook corrupt.
Method #3: When Workbook Cannot Open in Excel
Set Calculation Option to Manual
If you are not able to open the Workbook in Excel, then attempt to change the calculation setting to manual from automatic as it may open in Excel as it cannot be recalculated thereafter.
- Click on the File tab and then click on New
- Click on the Blank workbook available under New
- Next, click on File and then select Options
- Under Calculation Options in the Formulas category, select Manual and then OK
- Next, click on File and then click on Open
- Search and find the corrupt Workbook and then double-click to open
Method #4: Use External References
You may try using external references to link to the damaged workbook; however, it will help retrieve only data from the Workbook. Other contents such as calculated values and formulas can be dropped for retrieval. The entire procedure to use external references to links to the corrupt workbook is considerably complicated and hence requires someone with a good technical know-how.
Method #5: Save from Backup
If a backup is available, you can access your lost data if the workbook turns corrupt. To automatically restore the backup, follow the steps below:
- Click on File and then click on Save As
- Click on Computer and select the Browse button
- In the then appeared Save As dialog box, select the arrow sign available next to the Tools button. Then select General Options.
- In the General Settings dialog box that appears, check the box associated with Always create backup box
Method #6: Third-Party Recovery Assistant
You may also opt for third-party applications to resolve your Excel file 0KB issue. Not only would they resolve all types of XLS and XSLX issues, but their easy to use interface allows for a seamless recovery. Stellar Phoenix Excel Repair is one such software. With it, you can simply repair the file from any type of corruption, from smaller to a higher level. All the contents of the Excel workbook such as charts, rules, properties, texts, engineering formulas, etc. can be restored back on the machine effortlessly.
The recovery procedure is simple to execute. This Excel Repair software can be run on all the versions of Windows OS. It supports all versions of Excel, from the oldest to the most recent editions.
The tool is simple to execute and doesn’t require you to have any specific technical expertise. It easily resolves the 0KB Excel file issue and retrieves the corrupt data. All recovered data is saved in a new file at the desired location while the older files remain intact.
The Way Forward
MS Excel is an indispensable part of a professional day-to-day life. With it, managing and analyzing data to support your decision-making and other business outcomes becomes easy. Therefore, its importance cannot be discounted. It is always recommended to take preventive measures to safeguard your Excel files from turning corrupt; however, if it becomes corrupt, then employing a secure and reliable tool is recommended.